AJO UNIFIED SCHOOL DISTRICT NO. 15

Governing Board Members: Administration:
Mr. John Byrnes President Dr. Robert Dooley Superintendent
Mrs. Rose Cameron Clerk Mr. Frederick Fout Principal
Mrs. Lisa Rossi Member Ms. Patricia Spencer Director of Finance
Mr. Hollister David Member  
Mrs. Amy Runge Member  

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
September 9, 2008

  1. Call to Order at 5:30 p.m.

  2. Opening Exercises

    1. Roll Call:
      • P - John Byrnes, President
      • P - Rose Cameron, Clerk
      • P - Lisa Rossi, Member
      • P - Hollister David, Member
      • P - Amy Runge, Member
      • P - Robert Dooley, Superintendent
      • P - Frederick Fout, Principal
      • P - Patricia Spencer, Financial Director
    2. Pledge of Allegiance
    3. Statement of Welcome
    4. Appointment of Acting Clerk, if necessary
    5. Superintendent's Report
      • Today Tom McGoldrick with assistance from Tracy Sepulveda took about 9 students to the Job Corps for a tour. However the bus broke down at Piecachiv.
      • Congratulations to the J.V. and Varsity Volleyball team and the Football team for Friday's victories.
      • Schoolwide Plan is still in progress.
      • Mini-review with ADE on SPED MET & IEP meetings
      • Will add suspension notices to Board letters, minus names.
      • AUSD has filled a request with the JTED Board for a budget increase.
      • Required 403b 3rd party monitoring will go into effect January 1, 2009. Administration will have a recommendation for a monitor at the December Board Meeting.
      • Response to Board Members Question - 0 funds submitted by Mr. Lopez since July 2003
      • The Original JTED budget for $100,000 was approved for 167 students.
    6. Adoption of Agenda

      Mrs. Rossi made the motion to adopt the agenda. Mrs. Runge seconded the motion. The motion passed 5-0 to adopt the agenda.
  3. Visitor Comments

    Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The Board will not take any legal action on issues raised during this position of the meeting.
  4. Consent Agenda
    1. Financial Report
    2. Voucher Approval
    3. Board Minutes

      Mrs. Rossi made the motion to approve the Consent Agenda. Mr. Byrnes seconded the motion. The motion passed 5-0.

  5. Personnel

    1. Certified Employment - Sarinana, Felipe
      Interviews have been held and reference checks completed for Felipe Sarinana. If approved by the Board, Mr. Sarinana will serve as a 4th grade teacher for the 08/09 school year.

      Mrs. Rossi made the motion to approve Mr. Sarinana's employment. Mrs. Runge seconded the motion. The motion passed 5-0.

    2. Certified Substitute Employment - Smith, Cullen
      Cullen Smith has applied for the position of substitute teacher. Mr. Smith has a degree from Louisiana Tech University and has previously served as a substitute teacher in the Altar Valley School District for 3 years. Mr. Smith has been interviewed and reference checks have been completed.

      Mrs. Rossi made the motion to approve Mr. Smith's employment. Mr. Byrnes seconded the motion. The motion passed 5-0.

    3. Classified Resignation - Castillo, Elizabeth
      Elizabeth Castillo has submitted her letter of resignation effective September 1, 2008. The district was given two weeks notice.

      Mrs. Runge made the motion to approve Mrs. Castillo's resignation. Mrs. Rossi seconded the motion. The motion passed 5-0.

    4. Classified Employment - Knapp, Janette
      Janette Knapp has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Cameron made the motion to approve Mrs. Knapp's employment. Mr. Byrnes seconded the motion. The motion passed 5-0.

    5. Classified Employment - Mancilla, Ticha
      Ticha Mancilla has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Runge made the motion to approve Mrs. Mancilla's employment. Mrs. Rossi seconded the motion. The motion passed 5-0.

    6. Classified Employment - Mattias, Natalie
      Natalie Mattias has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Rossi made the motion to approve Mrs. Mattias' employment. Mrs. Runge seconded the motion. The motion passed 5-0.

    7. Classified Employment - Spitzer, Sarah
      Sarah Spitzer has been interviewed and reference checks completed for the position of teacher's aide. The motion passed 5-0.

    8. Classified Employment - Substitute Aide or Secretary - Cook, Janet
      Janet Cook has been interviewed and reference checks completed for the position of substitute aide or substitute secretary.

      Mrs. Cameron made the motion to approve Mrs. Cook's employment. Mrs. Runge seconded the motion. The motion passed 5-0.

    9. Classified Employment - Lopez, Karime
      Karime Lopez has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Cameron made the motion to approve Mrs. Lopez' employment. Mrs. Runge seconded the motion. The motion passed 5-0.

    10. Abandonment of Teacher's Aide Position - Lopez, Karime
      Karime Lopez did not return to her position as a teacher's aide after the second day of school. It is requested that Karime Lopez' teacher's aide position be declared vacant.

      Mrs. Cameron made the motion to declare Mrs. Lopez' position vacant. Mrs. Runge seconded the motion. The motion passed 5-0.

    11. Classified Employment - Teeter, Jonna
      Jonna Teeter has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Runge made the motion to approve Mrs. Teeter's employment. Mrs. Rossi seconded the motion. The motion passed 5-0.

    12. Classified Resignation - Teeter, Jonna
      Special education aide Jonna Teeter has verbally resigned her position effective August 25, 2008.

      Mrs. Cameron made the motion to approve Mrs. Teeter's resignation. Mrs. Runge seconded the motion. The motion passed 5-0.

    13. Abandonment of Coaching Position - Lopez, Leonard
      Leonard Lopez applied for and the Board hired him as the volleyball coach for the 2008 season. He did not report to practice. It is requested that the Board vote to declare the position of volleyball coach be declared vacant.

      Mrs. Runge made the motion to declare Mr. Lopez' coaching position vacant. Mrs. Rossi seconded the motion. The motion passed 5-0.

    14. Extra Pay Position - Volleyball Head Coach
      Nicola Jensen has submitted a letter of interest for the position of Head Volleyball Coach.

      Mrs. Cameron made the motion to approve Mrs. Jensen as the Head Volleyball Coach for the 2008 season. Mrs. Rossi seconded the motion. The motion passed 5-0.

    15. Extra Pay Position - Assistant Volleyball Coach
      Aubrey Harper has submitted a letter of interest for the position of Assistant Volleyball Coach.

      Mr. Byrnes made a motion to table this item until the October Board Meeting. Mrs. Rossi seconded the motion. The item passed 5-0 and the motion will be tabled until the October Board Meeting.

    16. Extra Pay Position - Freshman Class Sponsor
      Anastacia Dolly Decinal has submitted a letter of interest for the position of Freshman Class Sponsor.

      Mrs. Cameron made the motion to approve Mrs. Decinal as the Freshman Class Sponsor. Mrs. Runge seconded the motion. The motion passed 5-0.

    17. Extra Pay Position - Sophomore Class Sponsor
      Aubrey Harper has submitted a letter of interest for the position of Sophomore Class Sponsor.

      Mrs. Cameron made the motion to approve Mrs. Harper as the Sophomore Class Sponsor. Mrs. Runge seconded the motion. The motion passed 5-0.

    18. Extra Pay Position - Junior Class Sponsor
      Sherri Hurd, School Secretary, has submitted a letter of interest for the position of Junior Class Sponsor.

      Mrs. Runge made the motion to approve Mrs. Hurd as the Junior Class Sponsor. Mrs. Cameron seconded the motion. The motion passed 5-0.

    19. Classified Employment - Fogg, Kattie
      Kattie Fogg has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Cameron made the motion to approve Mrs. Fogg's employment. Mrs. Rossi seconded the motion. The motion passed 5-0.

  6. Student Activities

    1. Class sponsor Olivia Garcia has met with the Senior Class officers where the decision was made to seek Board approval to travel to Disneyland in Anaheim, CA for a May 14, 2009 graduation night event. The cost of this event will be $95.00 per student plus transpiration and spending money.

      Mrs. Runge made the motion to approve the out of state student trip. Mrs. Cameron seconded the motion. The motion passed 5-0.

  7. Business

    1. 2008 Financial Auditing Agreement, Heinfeld, Meech, and Company
      The Ajo Unified School District has a Board approved bid to use Heinfeld, Meech, and Company for our annual financial audit.

      This is an informational item only; No Board action is required.

    2. Acceptance of Donation - Phoenix Thunderbirds
      The Phoenix Thunderbirds have made a donation to the Ajo High School Golf Team:

      1. $500 for expenses to help operate the Golf Team
      2. 20 tickets to the FBR Open golf tournament. The tickets are valued at $25 each and can be sold for $20 with all proceeds going to the Ajo High School Golf Team.

      Mrs. Cameron made the motion to accept the above donation. Mr. Byrnes seconded the motion. The motion passed 5-0.

    3. Business Loan Agreement - Bank of America
      Annually the Pima County Board of Supervisors requires that school districts in Pima County sign a loan agreement with the Bank of America to establish a revolving line of credit. This line of credit is established and is to be used anytime there is a shortage in the school's cash flow. This agreement, if approved, is signed by representatives of the Pima County Board of Supervisors, The Bank of America, and The Ajo Board President, Clerk, and Superintendent.

      Mrs. Cameron made the motion to approve the attached agreement with the Bank of America. Mrs. Runge seconded the motion. The motion passed 5-0.

    4. Disposal of Property
      Our media center specialist has recommended the disposal of the attached list of dysfunctional audio visual equipment.

      Mrs. Rossi made the motion to approve the disposal of the attached equipment. Mr. Byrnes seconded the motion. The motion passed 5-0.

    5. Permission to Charge Tuition
      A family who has their children enrolled in a virtual academy, a charter school, has requested that they be permitted to be involved in our band program. Due to the fact that this involved concurrency of enrollment, we must charge them for this class. The cost will be $1026 per child for the year.

      Mrs. Cameron made the motion to approve of the district charging tuition to this family. Mrs. Rossi seconded the motion. The motion passed 5-0.

    6. Voucher Approval - Ajo Copper News

      Voucher No: 8904  
      Full Amount of Voucher 50,130.25
      Consent Agenda Amount 50,091.25
         
      Ajo Copper News Amount 39.00

      Mrs. Cameron made the motion to approve the amount of $39.00 from Voucher #8904 payable to the Ajo Copper News. Mrs. Rossi seconded the motion. The motion passed 4-0, with Mr. David abstaining.

Noting no other business before the Board, Mr. Byrnes, President of the Board, adjourned the meeting at 6:31 p.m.

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