AJO UNIFIED SCHOOL DISTRICT NO. 15

Governing Board Members: Administration:
Mr. John Byrnes President Dr. Robert Dooley Superintendent
Mrs. Rose Cameron Clerk Mr. Frederick Fout Principal
Mrs. Lisa Rossi Member Ms. Patricia Spencer Director of Finance
Mr. Hollister David Member  
Mrs. Amy Runge Member  

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
October 9, 2008

  1. Call to Order at 5:30 p.m.

  2. Opening Exercises

    1. Roll Call:
      • P - John Byrnes, President
      • P - Rose Cameron, Clerk
      • A - Lisa Rossi, Member
      • P - Hollister David, Member
      • P - Amy Runge, Member
      • P - Robert Dooley, Superintendent
      • P - Frederick Fout, Principal
      • A - Patricia Spencer, Financial Director
    2. Pledge of Allegiance
    3. Statement of Welcome
    4. Appointment of Acting Clerk, if necessary
    5. Superintendent's Report
      • There was no school on Monday; Staff had an all day in-service on 6-Trait writing.
      • This morning, (October 9, 2008) was an in-service for new staff members on Bloodborne Pathogens, Mandatory Reporting, and Child Find.
      • This is Homecoming week.
      • "The Market" every day is getting worse, and will effect schools next year. There might be an increase in contributions by employees and retirement.
      • October 21st I (Superintendent) will be attending a JTED Board Meeting. AUSD has made a financial request for extra JTED monies to complete several projects in Culinary Arts.
      • Article today that came out in the Tucson Star that talked about districts in Pima County that are below the percent of money that the governor would like to see spent on classrooms. The national average is $0.61, the State has asked school district to spend $0.58, and spends $0.57.
    6. Adoption of Agenda

      Mrs. Cameron made the motion to adopt the agenda. Mrs. Runge seconded the motion. The motion passed 4-0 to adopt the agenda.
  3. Visitor Comments

    Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The Board will not take any legal action on issues raised during this position of the meeting.
  4. Consent Agenda
    1. Financial Report
    2. Voucher Approval
    3. Board Minutes

      Mrs. Cameron made the motion to approve the Consent Agenda. Mr. Byrnes seconded the motion. The motion passed 4-0.

  5. Personnel

    1. Staff Recognition - Terry Orr
      Mr. Orr will be recognized for his years of service. He began working in the Ajo Unified School District in August 1977 and retired in June 2008.

      There is no vote necessary, a plaque has been purchased to which will be presented to Mr. Orr at the October 9, Board Meeting.

    2. Classified Employment - Kathy Anna Morales
      Kathy Anna Morales has been interviewed and reference checked for the position of teacher's aide.

      Mrs. Cameron made the motion to approve Mrs. Morales' employment. Mrs. Runge seconded the motion. The motion passed 4-0.

    3. Classified Employment - Norma Sauceda
      Norma Sauceda has been interviewed and reference checks completed for the position of teacher's aide.

      Mrs. Runge made the motion to approve Mrs. Sauceda's employment. Mr. Byrnes seconded the motion. The motion passed 4-0.

    4. Extra Pay Position - Assistant Girl's Basketball Coach
      Elizabeth Zinky has submitted a letter of interest for the position of Assistant Girl's Basketball Coach.

      Mrs. Cameron made the motion to approve Mrs. Zinky's employment. Mrs. Runge seconded the motion. The motion passed 4-0.

    5. Extra Pay Position - Assistant Girl's Volleyball Coach
      Aubrey Harper has submitted a letter of interest for the position of Assistant Volleyball Coach.

      Mrs. Runge made the motion to approve Mrs. Harper's employment. Mr. Byrnes seconded the motion. The motion passed 4-0.

  6. Business

    1. Approval of 2007/2008 Annual Financial Report
      Annually Boards are required to review and approve an Annual Financial Report for the previous fiscal year. Ms. Spencer will make this presentation.

      Mrs. Runge made the motion to approve the AFR. Mr. Byrnes seconded the motion. The motion passed 4-0.

    2. Approval to Solicit Bids for the Annual Financial Audit
      We are currently in our last year of a five year bid cycle/contract with Heinfeld, Meech, & Company to conduct our Annual Financial Audit. The Administration is seeking permission to solicit bids for our financial audit for the next 5 years.

      Mrs. Cameron made the motion to give approval to solicit bids for financial auditing services. Mrs. Runge seconded the motion. The motion passed 4-0.

    3. Approval to Solicit Bids for Activity Bus
      To promote student safety, we are striving to eliminate the use of our vans when transporting students out of town. The Administration is seeking permission to advertise for bids for an activity bus.

      Mr. Byrnes made the motion to give approval to solicit bids for an activity bus. Mrs. Runge seconded the motion. The motion passed 4-0.

    4. Approval to Solicit Bids for Copy Machines
      The Administration is seeking permission to advertise for bids to purchase copy machines for the school office, the library, and the district office.

      Mrs. Cameron made the motion to give approval to solicit bids for copy machines. Mrs. Runge seconded the motion. The motion passed 4-0.

    5. Board Policy Review/Adoption - DIC - Financial Reports and Statements
      Proposed policy DIC will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy DIC. Mrs. Runge seconded the motion. The motion passed 4-0.

    6. Board Policy Review/Adoption - CM - School District Annual Report
      Proposed policy CM will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy CM. Mrs. Runge seconded the motion. The motion passed 4-0.

    7. Board Policy Review/Adoption - DJE - Bidding/Purchasing Procedures
      Proposed policy DJE will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Runge made the motion to approve policy DJE. Mr. Byrnes seconded the motion. The motion passed 4-0.

    8. Board Policy Review/Adoption - DJG - Vendor/Contractor Relations
      Proposed policy DJG will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Runge made the motion to approve policy DJG. Mr. Byrnes seconded the motion. The motion passed 4-0.

    9. Board Policy Review/Adoption - GCRD - Tutoring For Pay
      Proposed policy GCRD will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy GCRD. Mrs. Runge seconded the motion. The motion passed 4-0.

    10. Board Policy Review/Adoption - LDA - Student Teaching and Internships
      Proposed policy LDA will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy LDA. Mrs. Runge seconded the motion. The motion passed 4-0.

    11. Board Policy Review/Adoption - GBJ -Personnel Records and Files
      Proposed policy GBJ will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy GBJ. Mr. Byrnes seconded the motion. The motion passed 4-0.

    12. Board Policy Review/Adoption - JEB -Entrance Age Requirements
      Proposed policy JEB will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy JEB. Mrs. Runge seconded the motion. The motion passed 4-0.

    13. Board Policy Review/Adoption - JFAA - Admission of Resident Students
      Proposed policy JFAA will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Runge made the motion to approve policy JFAA. Mr. Byrnes seconded the motion. The motion passed 4-0.

    14. Board Policy Review/Adoption - JRCE - Student Biometric Information
      Proposed policy JRCE will be reviewed on October 8, 2008 and presented for Board approval on October 9, 2008.

      Mrs. Cameron made the motion to approve policy JRCE. Mrs. Runge seconded the motion. The motion passed 4-0.

    15. Acceptance of Donation - JTED Vehicles
      Two vehicles have been donated to the JTED automotive program for instructional purposes. The vehicles are a 1999 Kia Sedan (valued at $1,500) and a 1974 Dodge Sedan. (Valued at $550)

    16. Certified Meet & Confer Ratification
      The Education Association of Ajo and the Board representatives have reached an agreement on meet & confer items for the 2008/2009 academic year. Financial raises will be for returning staff members only and when implemented will

      Mrs. Cameron made the motion to ratify the 2008/2009 Certified Meet & Confer Agreement. Mrs. Runge seconded the motion. The motion passed 4-0.

    17. Classified Meet & Confer Ratification
      The classified employees and the Board representatives have reached an agreement on meet & confer items for the 2008/2009 academic year. Financial raises will be for returning staff members only and when implemented will be retroactive to July 1, 2008.

      Mrs. Runge made the motion to ratify the 2008/2009 Classified Meet & Confer Agreement. Mrs. Cameron seconded the motion. The motion passed 4-0.

    18. Utilities Plan Adoption
      The ADE requires an annual utilities plan adoption. This plan must be approved by the Board.

      Mrs. Runge made the motion to approve the 2008/2009 Ajo Schools Utilities Plan. Mr. Byrnes seconded the motion. The motion passed 4-0.

    19. Voucher Approval - Ajo Copper News

      Voucher No: 1002  
      Full Amount of Voucher 41,792.95
      Consent Agenda Amount 41,753.95
         
      Ajo Copper News Amount 39.00

      Mrs. Runge made the motion to approve the amount of $74.00 from Vouchers #8910 & #1002 payable to the Ajo Copper News. Mr. Byrnes seconded the motion. The motion passed 3-0, with Mr. David abstaining.

Noting no other business before the Board, Mr. Byrnes, President of the Board, adjourned the meeting at 6:06 p.m.

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