AJO UNIFIED SCHOOL DISTRICT NO. 15

Governing Board Members: Administration:
Mr. John Byrnes President Dr. Robert Dooley Superintendent
Mrs. Rose Cameron Clerk Mr. Frederick Fout Principal
Mrs. Lisa Rossi Member Ms. Patricia Spencer Director of Finance
Mr. Hollister David Member  
Mrs. Amy Runge Member  

MINUTES
REGULAR SESSION BOARD MEETING

Ajo Unified School District Board Room #23, 5:30 p.m.
November 13, 2008

  1. Call to Order at 5:30 p.m.

  2. Opening Exercises

    1. Roll Call:
      • P - John Byrnes, President
      • P - Rose Cameron, Clerk
      • P - Lisa Rossi, Member
      • P - Hollister David, Member
      • P - Amy Runge, Member
      • P - Robert Dooley, Superintendent
      • P - Frederick Fout, Principal
      • P - Patricia Spencer, Financial Director
    2. Pledge of Allegiance
    3. Statement of Welcome
    4. Appointment of Acting Clerk, if necessary
    5. Superintendent's Report
      • The Governor and the Legislature determined a 2009 budget deficit of $1.2 billion
      • Tax Credits are a win/win. $200 for single donations and 400 for married donations
      • Various projects going on around campus: Auditorium Lighting, Roofing and Refrigeration at the Primary School, and School Bus Bids
      • Will be adding another teacher to the staff on the December meeting
    6. Adoption of Agenda

      Mrs. Runge made the motion to adopt the agenda. Mrs. Rossi seconded the motion. The motion passed 5-0 to adopt the agenda.
  3. Visitor Comments

    Visitors are welcome to speak on non-agenda items. Comments are limited to 3 minutes. Please state your name and address prior to making your comments. The Board will not take any legal action on issues raised during this position of the meeting.
  4. Consent Agenda
    1. Financial Report
    2. Voucher Approval
    3. Board Minutes

      Mrs. Rossi made the motion to approve the Consent Agenda. Mrs. Runge seconded the motion. The motion passed 5-0.

  5. Personnel

    1. Classified Resignation - Norma Sauceda
      Due to family issues, Ms. Norma Sauceda has submitted her resignation as a teacher's aide.

      Mrs. Rossi made the motion to approve Mrs. Sauceda's resignation. Mrs. Runge seconded the motion. The motion passed 5-0.

    2. Classified Resignation - Rosa Nunez
      Rosa Nunez, a cafeteria worker, submitted her resignation on October 24, 2008.

      Mrs. Cameron made the motion to approve the resignation of Rosa Nunez. Mrs. Runge seconded the motion. The motion passed 5-0.

    3. Extra Pay Position Reassignment - Angelina Valenzuela
      Angelina Valenzuela has submitted a letter requesting that she be reassigned from the position of a paid assistant girl's softball coach to a volunteer assistant girl's softball coach.

      Mrs. Cameron approved Ms. Valenzuela's reassignment from paid assistant coach to volunteer assistant coach.

    4. Extra Pay Position - Assistant Softball Coach - Kari Sanchez
      Kari Sanchez has submitted a letter of interest for the extra pay position of assistant coach for the girl's softball team.

      Mrs. Cameron made the motion to approve Mrs. Sanchez for the extra pay position as assistant softball coach.

    5. Extra Pay Position - Reassignment - Ray Alvillar
      Ray Alvillar was hired as the head boy's basketball coach for the 2008/2009 season. He has requested that he remain in this position, but as a volunteer coach. He wishes not to receive pay for this position.

      Mrs. Cameron made the motion to approve the reassignment form paid head coach to volunteer head coach. Mrs. Runge seconded the motion. The motion passed 5-0.

  6. Business

    1. 2009 Capital Plan Approval
      The State of Arizona School Facilities Board (ARS - 15-2041-B) requires that our Annual Capital Plan be submitted for Board approval.

      Mrs. Rossi made the motion to approve the 2009 Capital Plan. Mr. Byrnes seconded the motion. The motion passed 5-0.

    2. Board Policy Review/Adoption - DJE
      Proposed policy DJE will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Cameron made the motion to approve the above policy. Mrs. Runge seconded the motion. The motion passed 5-0.

    3. Board Policy Review/Adoption - GBGCB
      Proposed policy GBGCB will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Cameron made the motion to approve the above policy. Mrs. Runge seconded the motion. The motion passed 5-0.

    4. Board Policy Review/Adoption - JLCB
      Proposed policy JLCB will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mr. Byrnes made the motion to approve the above policy. Mrs. Rossi seconded the motion. The motion passed 5-0.

    5. Board Policy Review/Adoption - JLCC
      Proposed policy JLCC will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Cameron made the motion to approve the above policy. Mrs. Rossi seconded the motion. The motion passed 5-0.

    6. Board Policy Review/Adoption - GBEB
      Proposed policy GBEB will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Rossi made the motion to approve the above policy. Mrs. Runge seconded the motion. The motion passed 5-0.

    7. Board Policy Review/Adoption - GCMF
      Proposed policy GCMF will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Runge made the motion to approve the above policy. Mrs. Rossi seconded the motion. The motion passed 5-0.

    8. Board Policy Review/Adoption - IHAA -R
      Proposed policy IHAA-R will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Cameron made the motion to approve the above policy. Mrs. Runge seconded the motion. The motion passed 5-0.

    9. Board Policy Review/Adoption - JFABC
      Proposed policy JFABC will be reviewed on November 12, 2008 and presented for Board approval on November 13, 2008.

      Mrs. Rossi made the motion to approve the above policy. Mrs. Runge seconded the motion. The motion passed 5-0.

    10. BUDG - 25 Expenditure Analyses for FY 2009
      Statute 15-905(E) requires that the Administration advise the Board if we have exceeded the 2009 budget in any general area. Our budget exceeded the state budget limit for unrestricted capital expenses by $1.00. There is no revision of the budget required unless the overage is $1,000 or more.

      There is no action necessary; This is for Board information only.

    11. Disposal of Equipment - Technology Department
      The Administration is seeking permission to dispose of obsolete and irreparable technology equipment.

      Mrs. Rossi made the motion to approve the attached requests for authorization to dispose of equipment. Mrs. Runge seconded the motion. The motion passed 5-0.

    12. Out of Year Invoice - Arizona School Board Association
      The Ajo Unified School District subscribes to the ASBA Policy Services. The subscription cost is $301 per month. We inadvertently did not pay the June fee.

      Mrs. Runge made the motion to give permission to pay the out of year invoice to ASBA. Mrs. Rossi seconded the motion. The motion passed 5-0.

    13. Out of Year Invoice - Pima County Fleet Services
      The district has received an out of fiscal year invoice from Pima County Fleet Services for fuel. The Administration is seeking permission to pay the $1,884.60 to Pima County Fleet Services for fuel costs for May 2008.

      Mrs. Rossi made the motion to give permission to pay the out of year invoice to PCFS.

    14. Permission to Sell/Dispose of Activity Bus
      The 1983 TMC Activity Bus (Raider Bus) IS 25 years old and in poor mechanical condition. The Administration believes the repair cost will surpass the value. The bus has suspension issues, refrigeration issues, broken windows, and is in need of new batteries.

      Mrs. Cameron made the motion to approve the disposal/sale of the 1983 TMC Activity Bus. Mrs. Runge seconded the motion. The motion passed 5-0.

    15. Permission to Purchase School Vehicle
      The Administration is seeking permission to purchase an SUV or a sedan that can accommodate 5 adults and their luggage. The newest vehicle in this classification is fleet is a 2000 Ford station wagon with in excess of 100,000 miles.

      Mrs. Cameron made the motion to approve the purchase of a new school vehicle. Mrs. Rossi seconded the motion. The motion passed 5-0.

    16. 2009 Proposition 301 Plan Approval
      The EAA has worked with the Administration to develop/approve the 2009 - 301 Plan.

      Mrs. Runge made the motion to approve the 2009 301 Plan. Mrs. Rossi seconded the motion. The motion passed 5-0.

  7. Curriculum

    1. Declaration of Curricular & Instructional Alignment
      Annually the Arizona Department of Education must declare that our curriculum and instruction is aligned with the AZ state standards.

      Mrs. Cameron made the motion to declare AUSD to be aligned with the state standards.

  8. Recess to Executive Session
    It was moved by Mrs. Runge and seconded by Mrs. Rossi, that the Governing Board recess from the Regular Session at 6:03 p.m. and move into Executive Session to sign vouchers, minutes, and other items requiring Board signatures and discussion. The motion passed 5-0.

  9. Executive Session
    1. Personnel
    2. Reconvene Regular Session

      It was moved by Mrs. Runge, and seconded by Mrs. Rossi that the Governing Board approve reconvening the regular session at 6:44 p.m. The motion passed 5-0.

Noting no other business before the Board, Mr. Byrnes, President of the Board, adjourned the meeting at 6:45 p.m.

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